Trade & Exhibitors
Please read the below information before making an application at the bottom of this page.
Should you have any questions after reading through this page, please email [email protected] or call 01789 549594.
Should you have any questions after reading through this page, please email [email protected] or call 01789 549594.
A - Standard Pitch Fees (Ex VAT) - All Pitch Depths are 6 Metres
Frontage (Metres) |
Cost - Area A |
Cost - Area B |
Cost - Area C |
Vehicle Passes Included* |
Staff Passes Included** |
3 |
£350 |
£300 |
£250 |
2 |
2 |
6 |
£595 |
£510 |
£425 |
3 |
4 |
9 |
£895 |
£765 |
£640 |
4 |
6 |
12 |
£1,190 |
£1,020 |
£850 |
4 |
8 |
15 |
£1,490 |
£1,275 |
£1,065 |
4 |
10 |
18 |
£1,785 |
£1,530 |
£1,275 |
4 |
12 |
For Charities, Food, Drink and Entertainment pitches, please email [email protected]
All pitches will be 6 metres deep and the whole of your pitch including any guy ropes and tow bars will need to be inside your allocated pitch. No tables etc can be outside of your boundary.
Additional Costs
*Additional Staff Passes are charged at £40.00 per pass – Passes are not allowed to be transferred or distributed to different staff or given to any non staff member.
Any lost staff passes will incur a charge of £40.00 per pass. If a pass is broken, we will happily replace it free of charge providing the broken pass is handed in to the Trade Manager for exchange.
Any lost staff passes will incur a charge of £40.00 per pass. If a pass is broken, we will happily replace it free of charge providing the broken pass is handed in to the Trade Manager for exchange.
B - Pitch Location
C - Power
Power is available in the form of 16 amp and 32 amp.
Please specify your requirement on the application form.
All power requirements must be fulfilled by the Midlands Air Festival, there are to be no external power sources.
Please specify your requirement on the application form.
All power requirements must be fulfilled by the Midlands Air Festival, there are to be no external power sources.
D - WiFi
Because a dedicated connection is provided to every exhibitor, the use of personal Starlink systems, private Wi-Fi routers, or cellular routing devices (including 3G, 4G, and 5G networks) is not permitted on-site. Airwaves become heavily congested during large events, and this policy is strictly enforced to prevent signal clashes.
The trade team will be conducting routine site scans for unauthorised wireless networks during the event. To ensure no trader experiences a drop in payment capabilities due to interference, non compliance with these guidelines may result in being asked to vacate your stand and leave the event.
Each exhibitor pitch includes one complementary Wi-FI connection.
Additional WIFI connections are charged at £50.00 + VAT per device.
Please specify your requirement on the application form.
The trade team will be conducting routine site scans for unauthorised wireless networks during the event. To ensure no trader experiences a drop in payment capabilities due to interference, non compliance with these guidelines may result in being asked to vacate your stand and leave the event.
Each exhibitor pitch includes one complementary Wi-FI connection.
Additional WIFI connections are charged at £50.00 + VAT per device.
Please specify your requirement on the application form.
E - Overnight Camping
No sleeping is allowed on the festival showground.
Camping is available at £60 + VAT per person for the event. Only persons who are working on the event may use this campsite. Toilets & Showers are provided. No power in provided within this area. No children under the age of 13 may use this area.
Camping is available at £60 + VAT per person for the event. Only persons who are working on the event may use this campsite. Toilets & Showers are provided. No power in provided within this area. No children under the age of 13 may use this area.
F - Security
The site will have 24-hour roaming security and any person found to be within the showground area, out of hours will be removed and may be be asked to leave the festival. No refunds will be given.
Note: The event will not take any responsibility of any stock that has been left unattended within their pitch.
Note: The event will not take any responsibility of any stock that has been left unattended within their pitch.
G - Access Times to your Pitch
Date |
Time |
Description |
Thursday 3rd June 2027 |
13:00 - 19:00 |
Build |
Friday 4th June 2027 |
06:00 - 10:30 & 22:45 - 23:45 |
Build AM & Show Day |
Saturday 5th June 2027 |
06:00 - 07:30 & 20:45 - 21:45 |
Show Day |
Sunday 6th June 2027 |
06:00 - 07:30 & 20:45 - 23:00 |
Show Day |
Monday 7th June 2027 |
09:00 -17:00 |
De-Rig |
The public opening times for the event are as follows:
Friday - 11:30 to 23:00
Saturday - 05:30 to 21:30
Sunday - 05:30 to 21:30
Stalls should be ready by 11.00am on Friday 4th June 2027.
Friday - 11:30 to 23:00
Saturday - 05:30 to 21:30
Sunday - 05:30 to 21:30
Stalls should be ready by 11.00am on Friday 4th June 2027.
H - Pitch Allocation
Traders / Exhibitors cannot request a specific numbered pitch within the Exhibitors area, and no discussion will be entered into. Midlands Air Festival reserve the right to change any trading location without notice due to operational requirements.
I - Traders/Exhibitors Passes
Vehicle passes to the site will be emailed out in advance. Traders will be required to print off the passes and place them in their vehicle windscreen, prior to arriving at the venue.
Staff passes will be available for collection from the Trade Control Office, upon your arrival at the festival.
Staff passes will be available for collection from the Trade Control Office, upon your arrival at the festival.
J - Prohibited Goods
Traders / Exhibitors are prohibited from selling the following products at The Midlands Air Festival:
Any Trader/Exhibitor using a raffle, tombola or gaming tickets must be officially registered with the appropriate regulatory body and ensure compliance to relevant regulations. The festival reserves the right to prohibit any other item, at any time, for any trader.
- Any live animal, including livestock, caged birds and fish.
- Balloons, Kites, Remote controlled aircraft & Drones.
- Balls of any size. Including blow up ones.
- Stink-Bombs or other offensive/nuisance materials.
- Weapons, replica weapons, electro-shock weapons, or ammunition of any kind.
- Knives, or any sharp blade of more than 6cm. g) Flammable, corrosive & toxic substances.
- No paper/card planes or gliders - small inflatable planes are allowed.
- Smoking material including cigarettes, vapes, roll up papers and any sales with connection to drugs.
- Clothing with rude or offensive writing/pictures.
- Lotteries or roaming sales.
- Midlands Air Festival branded merchandise.
- All toys or items for children to play with must adhere to the following UK safety regulations:
All toys must have a CE/UKCA mark, as well as importers name and address. No toys imported direct from Chinese sites (Temu, Shein, Ali Espress etc) will meet requirements set out by Trading Standards and therefore cannot be put for sale.
Toys of the latest craze, such as but not limited to; Labubu dolls, World Cup merchandise, Jelly Cats, Brain Rot, K Pop - must be shown to be supplied from original and approved manufacturers/importers - counterfeit will not be allowed.
Any handmade goods that are subject to licensing rules must be given evidence that a relevant license has been obtained.
All handmade goods must be sold with evidence of UKCA details and registration.
Any Trader/Exhibitor using a raffle, tombola or gaming tickets must be officially registered with the appropriate regulatory body and ensure compliance to relevant regulations. The festival reserves the right to prohibit any other item, at any time, for any trader.
K - Trading/Exhibitor Rules
Roaming sales, and the distribution of literature outside of your allocated trading pitch is strictly forbidden. This includes placement of leaflets on vehicles in the car parks. Any trader / exhibitor found to be roaming away from their trade pitch will be asked to leave the site immediately, lose their deposit and will be banned from attending future events held by The Midlands Air Festival/Slipstream Management Ltd. All traders are responsible for keeping litter to a minimum.
At the end of the show, traders / exhibitors must leave the space allocated for their use in good condition, totally free of litter. The organisers will assess any dilapidation and any damage caused, with any costs associated with clearance / repair chargeable to the trader / exhibitor responsible.
Traders / Exhibitors are not allowed to bring in their own generator to be used anywhere inside their allocated pitch or on the showground. If you require power, you must purchase this from the Midlands Air Festival. See section C. Anyone found to be using their own generator within the showground will be asked to switch the generator off and maybe asked to leave the event. No refunds will be paid.
Please consider the environment when choosing how to package take away food. No single use plastic items or polystyrene are to be used to package and sell items. This includes:
No Trader/Exhibitor will be allowed to camp behind their pitch, including parking of caravans. If you wish to camp overnight, please use the Trader Camping Area. See section E for pricing and further information.
Dogs, other than assistance dogs, are not allowed on site.
At the end of the show, traders / exhibitors must leave the space allocated for their use in good condition, totally free of litter. The organisers will assess any dilapidation and any damage caused, with any costs associated with clearance / repair chargeable to the trader / exhibitor responsible.
Traders / Exhibitors are not allowed to bring in their own generator to be used anywhere inside their allocated pitch or on the showground. If you require power, you must purchase this from the Midlands Air Festival. See section C. Anyone found to be using their own generator within the showground will be asked to switch the generator off and maybe asked to leave the event. No refunds will be paid.
Please consider the environment when choosing how to package take away food. No single use plastic items or polystyrene are to be used to package and sell items. This includes:
- Plastic cutlery and coffee stirrers
- Plastic plates
- Plastic drinking bottles
- Plastic bags
- Plastic straw
No Trader/Exhibitor will be allowed to camp behind their pitch, including parking of caravans. If you wish to camp overnight, please use the Trader Camping Area. See section E for pricing and further information.
Dogs, other than assistance dogs, are not allowed on site.
L - Cancellation
In the event of the abandonment of the Midlands Air Festival, the organisers will not be liable in respect of expenditure or loss incurred by traders in connection with the event. Trader fees and bookings will be rolled to the next event. If the Trader/Exhibitor cannot make the next event then a refund will be provided.
M - Documents Required
- Insurance
Exhibitors, Traders and Crafters – (not including Ice-cream, Food, Drink or Amusements.) must insure themselves against such loss or damage, including the risk of fire, and to provide their own Public Liability insurance, with a minimum cover of £5,000,000.
Ice-cream, Food, Drink and Amusements - must insure themselves against such loss or damage, including the risk of fire, and to provide their own Public Liability insurance, with a minimum cover of £10,000,000.
For all types of Traders/Exhibitors a Proof of insurance, which is in date for the whole of the Midlands Air Festival and must not run out before 23.59 on Monday 7th June 2027, must be provided at the time of booking. All traders / exhibitors are to comply with current UK legislation relating to their business. All traders must supply a Risk Assessment which is suitable and sufficient to cover hazards and mitigations to prevent harm to visitors and staff. The Risk Assessment must also include a Fire Risk Assessment. These must be made available to the organisers, along with other regulatory certificates (if required), on request. - Selling of Alcohol - Should you wish to sell alcohol or offer sampling. You are required to obtain a TENS licence from Stratford County Council, in advance of the event starting. Once you receive your TENS licence you are asked to forward a copy to [email protected] You will not be able to trade without a TENS licence.
N - Photography
Traders / Exhibitors acknowledge they may be photographed or filmed at the event. Traders / Exhibitors agree to the use of video or picture images or recordings including sound taken by or on behalf of the organisers for any and all purposes determined by the organisers, including for commercial purposes, in any and all media without further authorisation, notification or payment.
Traders / Exhibitors shall not, without the organisers' prior written consent, sell, license, or otherwise exploit, or attempt to exploit, any material whether written or in the form of digital or photographic film, sound, video or other recording or computer software obtained or made at the Midlands Air Festival 2027.
Traders / Exhibitors shall not, without the organisers' prior written consent, sell, license, or otherwise exploit, or attempt to exploit, any material whether written or in the form of digital or photographic film, sound, video or other recording or computer software obtained or made at the Midlands Air Festival 2027.
O - Payment
Payment of all fees is required with a completed application form. Full payment must be made at time of booking.
All fees are Exclusive of VAT.
All fees are Exclusive of VAT.
An invoice will be sent for your pitch fees. Payment is by return. No pitch is confirmed until full payment is received together with all required documents.
