Trade & Exhibitors
Please read the below information before making an application at the bottom of this page. The below information applies to General Traders & Exhibitors. Food, Drink and Amusements should contact trade@midlandsairfestival.com in the first instance. Please note the following pitch types are now fully sold:
- Alcohol
- Catering
- Coffee Outlets
A - Standard Pitch Fees - All Pitch Depths are 6 Metres
Frontage (Metres) |
Cost (Ex VAT) |
Vehicle Passes Included* |
Staff Passes Included** |
3 |
£180.00 |
2 |
2 |
6 |
£300.00 |
3 |
4 |
9 |
£450.00 |
4 |
6 |
12 |
£600.00 |
4 |
8 |
15 |
£750.00 |
4 |
10 |
Registered Charity Pitch Fees - All Pitch Depths are 6 Metres
Frontage (Metres) |
Cost (Ex VAT) |
Vehicle Passes Included* |
Staff Passes Included** |
3 |
£60.00 |
2 |
2 |
6 |
£100.00 |
3 |
4 |
All pitches will be 6 metres deep and the whole of your pitch including any guy ropes and tow bars will need to be inside your allocated pitch. No tables etc can be outside of your boundary.
Additional Costs
* The allocated vehicle passes are for vehicles that you require to help set up, de-rig and/or replenish your pitch. No vehicles are allowed to stay on the show site, without written authority from the show management. All other staff vehicles will be allocated a general parking pass. Please advise on your application. If you need to have a vehicle or trailer as storage, permanently parked behind your pitch then there will be an additional fee of £50.00 per vehicle/trailer, for the whole event. If a vehicle or trailer is longer than the actual stall this will increase the pitch rate. No HGV's to be parked behind each pitch without prior written agreement. This vehicle or trailer will not be allowed to move from the pitch until the whole event has concluded.
** Additional Staff Passes are charged at £30.00 per pass – Passes are not allowed to be transferred or distributed to different staff or given to any non staff member.
Eg: a 3m pitch has 2 staff passes included. If you are having 10 staff to cover the whole event, then you will need to purchase a further 8 passes.
Any lost staff passes will incur a charge of £30.00 per pass. If a pass is broken, we will happily replace it free of charge providing the broken pass is handed in to the Trade Manager for exchange.
** Additional Staff Passes are charged at £30.00 per pass – Passes are not allowed to be transferred or distributed to different staff or given to any non staff member.
Eg: a 3m pitch has 2 staff passes included. If you are having 10 staff to cover the whole event, then you will need to purchase a further 8 passes.
Any lost staff passes will incur a charge of £30.00 per pass. If a pass is broken, we will happily replace it free of charge providing the broken pass is handed in to the Trade Manager for exchange.
B - Overnight Camping
No sleeping is allowed on the festival showground.
Please contact our camping provider should you wish to stay at the festival site.
The camping area is not the same area as MAF 2021
Please contact our camping provider should you wish to stay at the festival site.
The camping area is not the same area as MAF 2021
C - Security
The showground site will have 24-hour security and any person found to be within the showground area, out of hours will be removed and may be be asked to leave the festival. No refunds will be given.
Note: The event will not take any responsibility of any stock that has been left unattended within their pitch.
Note: The event will not take any responsibility of any stock that has been left unattended within their pitch.
D - Pitch Location
E - Access Times to your Pitch
Date |
Time |
Description |
Wednesday 1st June 2022 |
13:00 - 19:00 |
Build |
Thursday 2nd June 2022 |
09:00 - 12:00 & 22:45 - 23:45 |
Build AM & Show Day |
Friday 3rd June 2022 |
06:00 - 07:30 & 20:45 - 21:45 |
Show Day |
Saturday 4th June 2022 |
06:00 - 07:30 & 20:45 - 23:00 |
Show Day |
Sunday 5th June 2022 |
09:00 -17:00 |
De-Rig |
Monday 6th June 2022 |
09:00 - 17:00 |
De-Rig |
The public opening times for the event are as follows:
Thursday - 13:00 to 23:00
Friday - 05:30 to 21:30
Saturday - 05:30 to 21:30
Thursday - 13:00 to 23:00
Friday - 05:30 to 21:30
Saturday - 05:30 to 21:30
F - Pitch Allocation
Traders / Exhibitors cannot request a particular pitch within the Exhibitors area, and no discussion will be entered into. Details of allocated trade pitches will not be made available in advance of the event. Midlands Air Festival reserve the right to change any trading location without notice due to operational requirements.
No power or structure rental is provided.
Traders / Exhibitors are to use super silent generators at all times. Generators will be checked for serviceability.
No power or structure rental is provided.
Traders / Exhibitors are to use super silent generators at all times. Generators will be checked for serviceability.
G - Traders/Exhibitors Passes
Vehicle passes to the site will be emailed out in advance. Traders will be required to print off the passes and place them in their vehicle windscreen, prior to arriving at the venue.
Staff passes will be available for collection from the Trade Control Office, upon your arrival at the festival.
Staff passes will be available for collection from the Trade Control Office, upon your arrival at the festival.
H - Trade Control Office
The office will be situated at the top of the Exhibitors area, next to the public entrance.
I - Prohibited Goods
Traders / Exhibitors are prohibited from selling the following products at The Midlands Air Festival:
Any Trader/Exhibitor using a lottery, raffle, tombola or gaming tickets must be officially registered with the appropriate regulatory body and ensure compliance to relevant regulations. The festival reserves the right to prohibit any other item, at any time, for any trader.
- Any live animal, including livestock, caged birds and fish.
- Balloons, Kites, Remote controlled aircraft & Drones.
- Stink-Bombs or other offensive/nuisance materials.
- Weapons, replica weapons, electro-shock weapons, or ammunition of any kind.
- Knives, or any sharp blade of more than 6cm. g) Flammable, corrosive & toxic substances.
Any Trader/Exhibitor using a lottery, raffle, tombola or gaming tickets must be officially registered with the appropriate regulatory body and ensure compliance to relevant regulations. The festival reserves the right to prohibit any other item, at any time, for any trader.
J - Trading/Exhibitor Rules
Roaming sales, and the distribution of literature outside of your allocated trading pitch is strictly forbidden. This includes placement of leaflets on vehicles in the car parks. Any trader / exhibitor found to be roaming away from their trade pitch will be asked to leave the site immediately, lose their deposit and will be banned from attending future events held by The Midlands Air Festival/Slipstream Management Ltd. All traders are responsible for keeping litter to a minimum.
At the end of the show, traders / exhibitors must leave the space allocated for their use in good condition, totally free of litter. The organisers will assess any dilapidation and any damage caused, with any costs associated with clearance / repair chargeable to the trader / exhibitor responsible.
Dogs, other than assistance dogs, are not allowed on site.
At the end of the show, traders / exhibitors must leave the space allocated for their use in good condition, totally free of litter. The organisers will assess any dilapidation and any damage caused, with any costs associated with clearance / repair chargeable to the trader / exhibitor responsible.
Dogs, other than assistance dogs, are not allowed on site.
K - Cancellation
In the event of the abandonment of the Midlands Air Festival, the organisers will not be liable in respect of expenditure or loss incurred by traders in connection with the event. Trader fees and bookings will be rolled to the next event. If the Trader/Exhibitor cannot make the next event then a refund will be provided.
L - Documents Required
Exhibitors and traders must insure themselves against such loss or damage, including the risk of fire, and to provide their own Third-Party Insurance, with a minimum cover of £2,000,000. Proof of insurance, which is in date for the whole of the Midlands Air Festival and must not run out before 23.59 on Monday 6th June 2022, must be provided at the time of booking. All traders / exhibitors are to comply with current UK legislation relating to their business. All traders must supply a Risk Assessment which is suitable and sufficient to cover hazards and mitigations to prevent harm to visitors and staff. The Risk Assessment must also include a Fire Risk Assessment. These must be made available to the organisers, along with other regulatory certificates (if required), on request.
M - Photography
Traders / Exhibitors acknowledge they may be photographed or filmed at the event. Traders / Exhibitors agree to the use of video or picture images or recordings including sound taken by or on behalf of the organisers for any and all purposes determined by the organisers, including for commercial purposes, in any and all media without further authorisation, notification or payment.
Traders / Exhibitors shall not, without the organisers' prior written consent, sell, license, or otherwise exploit, or attempt to exploit, any material whether written or in the form of digital or photographic film, sound, video or other recording or computer software obtained or made at the Midlands Air Festival 2022.
Traders / Exhibitors shall not, without the organisers' prior written consent, sell, license, or otherwise exploit, or attempt to exploit, any material whether written or in the form of digital or photographic film, sound, video or other recording or computer software obtained or made at the Midlands Air Festival 2022.
N - Payment
Payment of all fees is required with a completed application form. Full payment must be made at time of booking.
All fees are Exclusive of VAT.
All fees are Exclusive of VAT.
No pitch is confirmed until full payment is received together with all required documents.
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